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Board Approved Plan
Rasena Christopher
Saturday, March 28, 2020

Administrators, Certified and Classified Staff and School Board: This is the plan we will follow that was developed by the administrative staff and approved by the board yesterday. This will be our plan for the next two weeks. I am currently working on the plan that will be followed the rest of the year or until the closure is lifted. The plan will change, but for the next two weeks we will be following what was approved and submitted to the Governor's office this morning. Things are changing by the minute this week and we are working hard to stay up with all the moving parts. In terms of the new 'Stay at Home Order' nothing as changed for education, we are still considered essential and need to follow our approved plan. All classified staff will be expected to be here on Monday at 8am. All certified staff will need to have the weeks work ready and prepared to be picked up by students and/or parents on Tuesday. All teachers are expected to follow their Principal directives and make contact with students on Monday. Remember we do not want any staff to work in groups of more than 10 and preferably the smaller the better. All staff should remain at least 6 feet apart at all times. We are going to only allow students into the school that are in need of essential help or work pick up. Teachers working with students will only be at the teacher's discretion and only when absolutely necessary. Priorities: 1- Do what is best for kids and continue meals for lunch and breakfast 2-Keep students and staff safe 3-Continue education the best way possible 4-Stay informed Here is the current plan as well as our long term thoughts: School District #28: Until every student has access to online devices and services, all online expectations will be enrichment to reach our learning standards and goals. Our long-term plans will be centered on semester standards and educational expectations. This plan will be to continue what has already been established as a best practice for School District #28. Every teacher, for every class will develop a semester test, evaluation, project or documentation that will include the essential understandings for every class and every grade. This test or a standard-based rubric that includes the essential understandings will be sent to every student for every class so that every student knows exactly what is expected of them to learn by the end of the year or the end of school closure. This evaluation of essential understandings will be broken down by weeks or months so students know how to pace their learning and expectations. Teachers will give students study guides, online enrichment, resources available on-line such as discovery education, gooru, UTube, Khan Academy or any of the thousands of other resources available to students to learn the essential understandings and expectations. They will know what they are expected to learn and teachers can give progress monitors rather than send numerous hand-outs home. The idea will be to establish a process with the end in mind. What are our expected outcomes? When the closure is over or the end of the year, students will be brought back and we will assess what was accomplished with the self-paced learning and essential understandings. We will assess effort and essential understanding standard achievement and proficiency. This is how we will grade the 4th quarter and semester. We will take into account the lack of support and limited title I availability and grade accordingly. The teachers will be expected to be available during certain times during the day for phone calls and support for students' understanding of material teachers feel is essential for class completion. Teachers will be available from home,school or email. If teachers choose to be at home we will need home phone numbers and/or cell phone number so students can get a hold of teachers during our established contact times. Teachers will be expected to respond in order to support students with evaluation expectations. The 4th quarter grade and semester grade will be based on what was accomplished in terms of essential understanding of the standards. Elective classes may require a documentation log, project completion or evaluation understanding of essential expectations. We start with the end in mind, this is what you need to learn, give them the resources to learn it and when they return we will evaluate what was learned or accompplished for our essential understanding expectations. This evaluation is how we will grade and in the elementary assess the standard understanding level. This measurable outcome will give us the proficiency requirement for all classes. This will also cut down dramatically on the amount of needed worksheets and back and forth work delivery. We will break down to effectively measure the potential of every student. Students that do not put in the effort and accomplish expectations at a level deemed fair, the teacher can fail or pass with an appropriate and equitable grade designation. At the elementary, standard rating of where they are at and what they accomplished will be determined by each teacher for each student. Board Approved Plan for The Next Two Weeks: 1. Offsite learning instruction and structure: The District has the following structure in place to ensure off-site learning for students. The District has ensured that continuity plans for educational services can be accessed by all students, regardless of resources available at home. The strategies identified below are, of course, customized to meet the individual needs of each student. · Certified and Classified Staff will be on-site (at school) or teleworking (off-site) providing instruction to students through the following systems: · On-line courses · Video chats/tutoring · Phone conference calls · Hard copy packets of materials · Textbook guides · Student and/or Guardian Email Daily Schedule: Each school is developing a daily schedule for virtual learning. Schools will share schedules directly with families. · In order to ensure that all students have access to on-line coursework, the District is researching ways to get those students who don’t have the necessary devices with chromebooks for check out. This will not happen the first week for sure and once we can proceed with a plan for who will need what, and how many devices we can make available, we will proceed. We are not sure at this point if we have enough devices or internet availability. Principals are collecting data to see how many devices are needed and how many homes have internet. Access Montana is currently offering ½ off monthly subscriptions for any families that would like to have internet access added to their home. Blackfoot is offering free hook-up and free service while we are under Stay at Home Closure. We have submitted requests to grants to re-appropriate funds for additional devices needed to best serve students. The district is working on options for families who cannot access internet service. We will be in touch, via email, with families who indicated a need on our technology surveys. · We will be running regular bus routes for work distribution and collection Tuesday, Wednesday and Thursdays leaving the school at 9 am and again at 1pm · If possible, depending on the Governor restrictions hope to have limited contact with students who may need additional support in meeting their educational and mental health needs. This will depend on restrictions and requirements that adhere to state orders. · Expectations: All students are expected to attend virtual learning sessions and complete assignments. Teachers will take attendance and track participation and assignment completion. Questions: HS/MS Principal Shawn Hendrickson: 745-3811 x 301 or 406-493-7689 shendrickson@stignatiusschools.org Elementary Principal Tyler Arlint 745-3811 x 303 or 406-396-9418 tarlint@stignatiusschools.org All other Questions can sent to Jason Sargent at jsargent@stignatiusschools.org 406-396-7839 406-745-3811 x 260 HS/MS Specific: In order to ensure that all students have access to hard copies, the District is · Contacting each parent to ascertain the best method for their needs · Making delivery of the materials through transportation services at key drop off points · Providing copies via email for parents to print from home · Providing a place of pick up at the school location · We will learn from the challenges and successes of moving forward with a digital platform · In the meantime, teachers are exploring digital delivery modes for their content areas in preparation · We will utilize the LEARN@HOME Link on the web page to deliver curriculum and educational resources for student achievement *Certified and Classified Staff will be on-site (at school) or teleworking (off-site) providing instruction to students through the following mechanism: · Google Classroom for instruction and assignments · Video chats or tutoring via Google Meet during office hours · Hard copy packets available · Phone call touch ins with students and parents during specific class periods · Use of Khan Academy and YouTube for supplemental material and tutoring · Checking attendance through daily check in via Google Classroom. · Follow-ups on students not checking in Elementary Specific: *Certified staff will be both on-site and teleworking from home providing instruction to students through the following mechanisms: · Hard copy packets of materials · Online Resources and Links to Educational Resources to support students from home · Materials provided through hyperlinks to digital lesson plans on website LEARN@HOME on Website · Direct communications via email & telephone conversations *In order to ensure that all students have access to hard copies, the District is · Contacting each parent to ascertain the best method for their needs · Making delivery of the materials through transportation services at key drop off points · Providing copies via email for parents to print from home · Providing a place of pick up at the school location · Teachers are exploring digital delivery modes for their content areas in order to discover what approach works best 2. Services for students with disabilities: The District has implemented the following strategies to ensure that each student who is on an IEP or a 504 Plan continue to receive the educational and related services to make progress towards their individual goals. The strategies identified below are customized and differentiated to meet the individual needs of each IDEA and 504 students. School District #28 Service for students with disabilities: · The District is providing a Free and Appropriate Education for students with disabilities · The District is conducting IDEA and 504 meetings via electronic means and/or meeting in person, but complying with CDC Guidelines, State Guidelines and/or local health guidelines; · The District is providing educational and related services, in collaboration with parents and staff, through all means available, including o Alternative learning sites and Student and/or Guardian Email o On-line learning o Video chats/tutoring o Phone conference calls o Hard copy packets of materials o Textbook guides · The district is providing educational and related services, in collaboration with parents/guardians and staff, through all means available, including: on-line learning, video chats and tutoring, phone calls, hard copies of materials, classroom notes, providing students with AAC devices when appropriate (for example, PECS and Proloquo devices), enlarged work for visually impaired students · We will provide teacher and para-professional contact daily to work with students remotely and/or if necessary in person when and where possible and allowed by the State/O.P.I. directives and direction concerning F.A.P.E., I.D.E.A. and I.E.P. requirements Special Education, 504, EL to Guardians/Students: If your child receives special services through an IEP, 504 Plan, or English Learner Plan, case managers and/or counselors will contact families to provide support and establish services. 3. School meals, consistent with what the District regularly provides: The District has implemented the following strategies to ensure that our students are continuing to receive nutritional meals; the same as if the District was open for pupil instruction. School District #28 Meal Plan: · The District is serving grab-and-go breakfast and lunches weekly · The District will continue to provide sack lunches to families for pick-up. Stop by the front of the elementary school between 10:00 and 1:00 on Tuesdays or Thursdays to pick up your weekly lunch and breakfasts. We will be running the buses on Tuesdays, Wednesdays and Thursdays for school work pick up; if requested we will also deliver food on these days for your child for the week. Buses will run Tuesday, Wednesday, and Thursday leaving the school at 9am and at 1pm. If you are MS/HS make your food request for bus delivery to 745-3811 x 300 and if you are Elem. 745-3811 x 302. We can only deliver to those families that ride the buses. For special extenuating circumstances please contact 745-3811 x 216 for food delivery if you do not ride a bus and we will arrange a special delivery weekly. We will continue to distribute food for the entire week and not daily for all school district students in grade K-12. · Any questions on Meal Distribution please call 745-3811 x 216 4. Other services customarily provided to students: The District has implemented the following strategies to ensure that our students receive service that we provide the same as if pupils were being educated on-site. School District #28: · The District is providing guidance counseling supports and services · The District is providing social and emotional supports and services · The District is further providing support services for our staff · School Counselors: School counselors are your first line of defense for challenges with attendance, virtual learning, and social/emotional wellbeing. The best way to make contact with the counselor is through email. Counselor contact information: MS/HS: Shannon Redmond sredmond@stignatiusschools.org 406-745-3811 x262 Elem: Grant Legare glegare@stignatiusschools.org 745-3811 x 206 · Tech Support: Each school offers on-staff tech support to help troubleshoot logins and device issues.  Use the form on the Learn@Home page, or text/phone (406) 624-9160 to contact Matthew Lyon for assistance.

 · The school will continue to monitor and keep social distancing a priority. At this time the recommendation to stay 6 feet away and to have no more than 10 people in a group at one time. We will be able to have up to 10 people in a group at one time for essential work, safety, educational planning and delivery when needed to meet the needs of all students in our district. We will make available educational hubs for small groups that need support for devices, internet and educational delivery as needed. We will continue to disseminate information on our website: www.stignatiusschools.org Calendar: Here is an overview of the next two weeks. This schedule has been approved by the Board of Trustees. Monday, March 30 - Student/Parent Connection Day – Teachers will reach out to any families to arrange work pick-up and expectations. Principals will guide this expectation for teachers. Tuesday, March 31 – ‘Paper Packet Pick Up’ will begin with buses leaving school at 9am and 1pm (see posted schedule on the District Homepage and Facebook page) Meal Pick-Up: Tuesday and Thursday from 10:00 to 1:00 outside the main front door of the elementary. Students will only need to pick up food once for each week. There will be time scheduled throughout Tuesday for packets to be picked up at school. Every student will need to request work be delivered by the bus or come in to school and pick-up work. If students do not pick up work or make arrangements for work to be delivered, students will not receive credit and will not pass closure expectations. Grades will continue as if students were in school. If you do not pick up work and return completed work you will not receive credit and will be given a zero for any missing work. Online options will also be available as well as project based work. Monitor facebook, website for additional expectations from your building principal and teachers. Teachers will be available at school or via phone and email during work days. Students are welcome to come into school for help as long as they remain 6 feet away from other people and do not meet with any group larger than 10. Monday, March 30 will be the first day of the 4th Quarter. March 30-April 10 – Work can be dropped off at the designated areas, the work will be distributed to teachers to grade and enter. Grades will start where students left off at 3rd quarter and Monday will be the beginning of the 4th Quarter. Students will be expected to complete work if they expect to pass the courses in order to receive credit. If students do not turn in work, they will not pass their classes. Effort is imperative during this shut down and students must make every effort to complete work if they expect to pass classes. Daily Schedule: Each school is developing a daily schedule for virtual learning and packets. Schools will share schedules directly with families. Learn@Home on the District webpage is the spot where you and your student will be able to go in and link up with teachers as well. Staff and Administrators: We will not have any employees in a group larger than 10 and only group meetings that are essential to run the system. Everyone will need to remain at least 6 feet away from one another at all times. All hourly employees must be at work during normal work hours in order to be paid during the closure. If hourly employees choose not to come into work, please notify your supervisor that you do not intend to work Monday and Tuesday will need to be Vacation Leave. We want to keep everyone working, but if you choose not to work, you will not be paid or will be required to follow the F.M.L.A. requirements or use your sick and/or vacation leave. If you are sick and choose to take sick leave please notify Rasena and the family medical leave act will be followed accordingly by law. Reminders and Expectations: I. There are 14 para’s and we will need to schedule full days for these employees: · We will need 7 riding buses at 9 am and 1 pm for Packet delivery and drop-off · We will need help organizing school drop off and pick-up · We will need assistance with any spare time to help maintenance · We will need support for small group instruction throughout the district for students that need help over the phone or in person · We will need help preparing and copying work for students to be sent home II. Administrative Assistants will continue with their regular work and adjust to accommodate and contribute to what needs to be done. III. Maintenance will go back to regular hours starting Monday to keep our numbers down during the day. After each day we will need to continue to clean and sanitize everything. IV. Kitchen will use staff for Grab and Go and Weekly lunch/breakfast pick up. The bus will be available for extenuating circumstance delivery of weekly meals. V. We will make available open space for students to come in for support and technology /internet needs which are optional and not required: · Rotate so there are never more than 10 people in one area and remain 6 feet apart at all times · Library-Will be open during the day with a maximum of 10 occupants at one time · Special Education Classrooms –Rotate so there are never more than 10 people and everyone remains 6 feet apart at all times · HS Commons , MS Commons · MS Classrooms, HS Classrooms, Elementary Classrooms · Art Room / Shop Rooms contact teachers for open opportunities · Again, these are all optional and not required of any teacher and/or student V. Any Employee that has a fever or that is not feeling well will need to be sent home. VI. Staff will be responsible to pick up, grade and enter grades for work that is assigned through packets that can be entered at school or at home. If teachers are working in the school make sure we are not gathered and are remaining 6 feet away. We should never have a group larger than 10 working in close proximity. VII. Each principal will be responsible for the planning and organization of staff to effectively serve students toward proficiency with measurable outcomes. VIII. We are going to keep all employees working and even though teachers may be working remotely or at school. All employees need to follow our plans and meet expectations and requirements that are set forth by the Governor's Plan, Superintendent’s Plan and System Leaders. It’s our time to take charge and get things done effectively, efficiently and most of all safely. -- Jason Sargent St. Ignatius School District #28 Superintendent 406-396-7839 jsargent@stignatiusschools.org The documents included with this electronic mail transmission contain information from St Ignatius Public School District #28 which is confidential and/or privileged. This information is intended to be for the use of the addressee only. Note that any disclosure, printing, photocopying, distribution or use of the contents of this e-mailed information by persons other than the addressee or an agent of the addressee, is unauthorized and prohibited. If you have received this electronic mail in error, please notify us via electronic mail reply to the sender or by telephone 406-745-3811 immediately. The documents included with this electronic mail transmission contain information from St Ignatius Public School District #28 which is confidential and/or privileged. This information is intended to be for the use of the addressee only. Note that any disclosure, printing, photocopying, distribution or use of the contents of this e-mailed information by persons other than the addressee or an agent of the addressee, is unauthorized and prohibited. If you have received this electronic mail in error, please notify us via electronic mail reply to the sender or by telephone 406-745-3811 immediately.